Housing and 
General Information

Symposium Location
Kansas City Marriott Downtown
200 West 12th Street
Kansas City, MO 64105
February 10 - 12, 2020

Room Rate: $149.00 + applicable taxes
Room Cut-off Date: Rooms must be booked by January 16, 2020
Room Cancellation: Attendee reservations must be cancelled by 11:59 PM EST, three days prior to the arrival date. Any reservation cancelled after 11:59 PM EST, three days prior to the arrival date will be charged the first night’s room and tax.

Please book your hotel room as soon as possible. They will fill up quickly. 

If you are contacted by an unauthorized housing company, we urge you to end the phone call immediately and do not provide any credit card data or secure information to the caller.


Travel Discounts

You may book American Airlines flights online at When booking online enter the promotion code 5920BQ for a 7% discount. Place the Promotion Code in the promotion code box and your discount will be calculated automatically. Reservations may also be made by calling +1.800.433.1790. Please reference the promotional code when you call. There is a $25.00 ticketing service charge for reservations booked via the telephone. For Airport purchases the service charge is $35.00 USD per ticket.  These ticketing service charges are subject to change and not guaranteed until tickets are purchased. 

Reservations and ticketing are available via When booking online, select Book, click on Advanced Search option and enter the Meeting Code (NMTJN) in the Meeting Code box. Reservations may also be made by calling Delta Meeting Reservations at +1.800.328.1111, Monday-Friday, 7:00 AM – 7:00 PM CDT. Please note that there is a direct ticketing fee for booking through the reservation number above.

United Airlines is pleased to offer travel discounts to our event. Visit and enter ZHE8 in the Offer Code box. You may also call United Meeting Reservation Desk at +1.800.426.1122, Monday-Friday, 8:00 AM – 10:00 PM ET. Booking fees are waived for Meeting reservations. 

Ground Transportation
Shared Shuttle Service $17.00 each way
Book Online Now
Professional Development Hours
By attending the Symposium, you may earn up to 13.25 Professional Development Hours (PDHs). PDHs are available through AREMA’s relationship with the New York Professional Engineers (PIE) Program. Individuals needing PDHs for other states may self-declare using AREMA’s form.

Please note that your individual state board has the final authority on approving all Professional Development Hours for activities attended. The PDH forms will be available online at after the Symposium.

Registration Fee
To receive advance fee discount, paid registrations must be confirmed by January 9, 2020. After that date, the late fee will apply.
Early Bird Registration Deadline 01/09/20

  • Member - Advance: $750
  • Member - Late: $850
  • Non-Member - Advance: $950
  • Non-Member - Late: $1,050
  • Student Member: $375
  • Presenter: Complimentary



Cancellation and Transfer Policy
Cancellations must be received in writing on or before January 9, 2020 to to obtain a refund. A 20% processing fee will be charged for all cancellations regardless of the reason. No refunds will be issued for cancellations made after January 9, 2020. 

Transfers may be made for a $60 processing fee by sending an email to The individual submitting the transfer request is responsible for all financial obligations (any balance due) associated with the substitution, which could include a member to a non-member registration fee.  

By registering for the Railway Roadbed & Ballast Symposium, you agree to this Cancellation and Transfer Policy.
Contact us at or call +1.301.459.3200 if you have any questions.